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How do I record a purchase of goods/services correctly in TallyPrime (item vs. accounting invoice)?

Open the purchase voucher from Gateway of Tally > Vouchers > F9 (or Alt+G > Create Voucher > F9), then press Ctrl+H to choose the invoice mode: Item Invoice records purchases of stock items with quantity and rate, while Accounting Invoice is for purchases without items, such as services, where you pick a ledger and enter the amount directly. Either way you fill in the supplier's invoice number and date, the party account, and save with Ctrl+A.

Steps

TallyPrime's own help documentation lays out recording a purchase as follows.

  1. Open the purchase voucher: Gateway of Tally > Vouchers > F9 (Purchase), or Alt+G (Go To) > Create Voucher > F9 (Purchase).
  2. Press Ctrl+H (Change Mode) to choose Item Invoice (for stock items) or Accounting Invoice (for purchases without items, i.e. services).
  3. Enter the Supplier Invoice No. and Date, and the Party A/c name: a supplier ledger for a credit purchase, or Cash/Bank for an immediate payment.
  4. In Item Invoice mode: select the stock item, enter the quantity, and check the rate/amount that auto-fills. In Accounting Invoice mode: select the service ledger under Particulars and enter the amount.
  5. Add any transportation charges, insurance or discount lines, and a narration if needed.
  6. Save with Ctrl+A, and print with Alt+P if required.

FAQs

When should I use Item Invoice instead of Accounting Invoice?

Item Invoice is for purchases of stock items, where you need quantity and rate tracked. Accounting Invoice is for purchases without items, typically services, where only a ledger and amount are needed.

How do I switch between Item Invoice and Accounting Invoice mode?

Press Ctrl+H (Change Mode) on the purchase voucher screen to toggle between the two.

Can I record a cash purchase the same way?

Yes, select Cash or Bank as the Party A/c name instead of a supplier ledger when the purchase is paid immediately rather than on credit.

Related guides

Sources checked

Last reviewed 2026-10-15

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